Ø Central/Easy access
§ Services, for example, catering, utensils rental for most part simple to organize.
§ Cost may be lower.
§ Scheduling dependent on school year cycle.
§ Food service on campus may be available for your use.
Ø Corporations/Associations/Engineering Firms
§ Businesses with huge gathering rooms might be a decent hotspot for meetings.
§ Offer an ease elective.
Ø Community Centers/Convention Centers
§ These differ with area and size, expenses and administrations
Meeting Facility Requirements:
Ø Be sure there is enough room to put up your session.
Ø Allow additional space for registration, onsite enrollment and systems administration.
Ø Theater seating may be function admirably for a lecture style presentation; however, an interactive workshop may require classroom seating, boardroom, panel discussions need head table, etc.
Ø Are there hookups for any technology you need?
Ø If someone is participating by conference call, is there a speakerphone in the room.
Ø Need an Internet hookup, ensure there is one available.
Audio Visual & Technology Requirements:
Ø Microphone: Do you require a microphone for your speaker or microphones for addressee’s questions?
Ø Computer, data projector, screen: Will you need a PC and data projector and screen for the presentation. Is the speaker bringing that equipment, or are you responsible for providing that?
Ø Speakerphone: Is a speakerphone required? Ensure there is a phone line and phone in the room.
Ø Tech support: If you are using the hotel to provide your equipment, do they have technical support on staff? If not, who will supply that assistance and for what cost.
Ø Internet hook-up: Ensure you have the speed you require, and your PC has the proper hardware and software to attach.