Information has different information needs from the sales department

Information DeficiencyFirms are still struggling with informationdeficiency despite the existence of a large pool of information from diversesources. This deficiency continues to limit the capability and the scope offirms’ operations. There are various loopholes that prevent firms from storingand acquiring data once it is required for various purposes. First, lack ofsufficient assets and capabilities to handle information tactfully limits theuse of the already available information. Firms should ensure that they haveacquired the right information for the right purpose. This objective isachieved by ensuring that firms have acquired the right resources to controlthe flow of information throughout an organization’s departments. For instance,production department has different information needs from the sales departmentthus similar information cannot be applied to both areas.

This feature impliesthat a clear distinction should be established among departments.Information deficiency has also beenmotivated by the lack of coordination among departments. Firms should ensurethat reliability of information is improved by obtaining it from reliablesources. Firms should also learn to share information among departments toimprove their productivity. There exists a large pool of information indifferent sources. However, it is a challenge to select the most accurate andprecise information. Information’s accuracy can be determined by carrying out afrequent monitoring of all information systems. Firms can also keep track ofall advanced and reliable sources of information.

Information storage challengescan also be resolved by segregating information among departments. Thispractice ensures that different information is not only analyzed and applied inthe right department but also reduced in terms of bulkiness. Lastly, firms cansolve information deficiency problems by coming up with employee motivationalplans that encourage them to research and utilize the available informationappropriately.Types ofVirtualization Businesses value urgency and accuracy whilecarrying out their operations. They virtualize their applications such thatthey are delivered to an end user through devices such as phones and laptops.

This means that users do not need to login into a computer but rather theyaccess their information from anywhere. Hardware virtualization is also commonsince businesses prefer pooling all the systems together to form a singlesystem that works more efficiently. A network virtualization is also common inbusinesses as different networks are pooled together to form one resource.Businesses with a large number of users benefit from these services since itensures that businesses are running as expected at all time.

Functions of theDatabase Management SystemThe DBMS serves as a data dictionarymanagement. It defines the type of data and its corresponding relationship withother forms of data. The DBMS utilizes the data dictionary to understand thestructure of the required components hence helping in achieving otherobjectives such as coding easily (Leong, 2012).Any changes in the DBMS system ensure that this change is automaticallyrecorded in the system. Data storage management ensures that complex datastructures are well stored and retrieved whenever they are required.

Lastly,the DBMS performs data transmission and presentation functions. They arenecessary in transforming physically entered data into useful data structures.This is important in differentiating between logical data and the physical formof data. The DBMS performs the function of changing the physically obtaineddata to a more flexible system that conforms to the user’s logical format.