ELECTIONMANAGEMENT SYSTEM (EMS) FOR IEBCABSTRACT:Globally, poor election processattributed to general elections is the main cause of elections violence and disagreementsamongst leaders in many countries. This is not only due to increased technologicaltrends which leads to rigging of votes and dissatisfaction feedback by voters,but also due to insufficient mechanisms and failure by authorities to enforcenecessary regulations and software systems to conduct the elections. This paperdescribes the necessary software mechanisms process starting from voterregistration, actual voting and results transmission as well as publishing thesame.INTRODUCTION:Inthe past years, elections have always been held in a manual manner where votersare manually registered, they vote manually, counting of votes are donemanually, transmission of the same and tallying are manual. This process hasbeen time-consuming, without ways in which they can be verified, poorauthenticity, poor security and even no auditability. This led to mistrustamongst candidates and even rigging of votes.Securityand auditability are some of the key components any election system shouldhave.
A system that should allow one to you to configure any type of automatedelection in a flexible and practical way.ElectionManagement System (EMS) is a Microsoft Windows based electionmanagement and tabulation software which allows electionadministrators to easily and completely control every step of the electionprocess. It starts with ballot designs, voterregistration followed by nominations of candidates, voting, election reporting,all in an application that can be proven. The election system organizes theinformation in any given country or region where an automated election processwill be deployed with security, simplicity and accuracy. It therefore integratesElection dataentry, Interfaces to voter registration, Ballot layout, accumulation andreporting of results as well as audio recording for visually impaired voting.EMSaims at performing all administrative tasks related to the chosen electionconfiguration including· Contests andjurisdiction specification· Polling stations· Candidateregistration· Ballot generation· Results collection· Results tabulation· Winnerproclamation· Election resultspublicationAllelection information established by EMS can be used later by other applicationsor devices during the course of the electoral event. It also establishes the configuration filesfor each voting machine being deployed, and finally contributes to the creationof reports and legal documents with the evaluation results of the system’sperformance.OBJECTIVES:1.
To have a fast, accurate and user-friendly system. This simplifiesthe burdensome task of defining ballot styles and layouts: Usingstraight-forward menus and prompts, specific election parameters are presentedand defined in an orderly manner. Automation then takes over to generate ballotlayouts and styles. Simple point-and-click procedures.
Preview any and everyballot right on the screen.2. To have Flexible and real-time ReportingThis aid at havinga fast and customizable system. Reporting capabilities allow electionadministrators to quickly report results and to customize reports for specificneeds. It also allows interfacing to existing voter registration systemsthrough sophisticated import/export features. Data entry tasks are reduced oreliminated. Internet results reporting: GEMS can also provide election resultsto the Internet in HTML, text, PDF and Java (applet) formats.3.
To have full-timereliable election-voting system4. To encompass remote e-voting via the internet (i-voting)where the voter votes at home or without going to a polling station STUDY ON THE KENYA IEBC SYSTEM and ITS LIMITATIONSThe KenyaIntegrated Election Management System (KIEMS) has three most essential partsthat Kenyan voters will interact with as they turn out to elect their leaderson Tuesday.The KIEMS systemidentifies voters electronically. It is made up of a laptop that is attachedwith a finger print reader and a handheld device with in-build finger printreader.
The systemidentifies voters biometrically and seeks to curb impersonation during thevoting exercise making sure only those that had been registered are allowed tocast their votes.The KIEMS also hasa system that will enable presiding officers present and transmit results toobservation centers through specially configured mobile devices.- One of the limitationsThe mobile phonedevices will aids the simultaneous transmission of tallied results to theconstituency, county and national final tallying centers.This system seeks; Enhancing transparency through electronic transmission of provisional results from the polling stations Displaying provisional results at the tally centers for all agents and officials Providing access to provisional elections data to media and other stakeholders in real time for broadcast.The greatest winon the result transmission system is that it does not allow election officialto transmit results with figures more than registered voters at any pollingstation.
This implies that there are no successful attempt to manipulate pollresults although challenges come during transmission in that the process can berigged and altered hence leading to a faulty process.KIEMS also has theBiometric voter registration system that is used to electronically capturevoters’ facial image, finger prints and civil data. It creates information thatsupports a voter’s identification on the polls day.
Apart from thesesections of the IEBC KIEMS, there is that of candidate registration that helpsthe commission to verify the accuracy of details for various seat contenders,compliance and generates ballot paper proofs.It also enablesthe commission link up with political parties and even independent candidates,it is basically a register of the people who have been seeking to convince youto vote for them. BIOMETRIC VOTER REGISTRATION SYSTEM (BVR)Every country throughout the worldstrives to ensure that it deploys various new technologies to ensure bettereffectiveness and efficiency of the electoral process. In Kenya the ElectionAct 2011 allows the Electoral Commission to use such new technology to ensurebest free, fair and credible elections.
Electiontechnology law in Kenya is comprised in Sections 6A, 44 and 39 of the ElectionsAct as amended in 2016 and Section 44 A of the Elections Act as amended in 2017as read with Article 86 (a) of the Kenyan Constitution(2010) that requires anelectoral system that is simple, accurate, verifiable, secure, accountable andtransparent. In doing so, IEBC has, and will, pursue electoral technology to theextent that it responses to some compelling need, such as the need to eliminatedouble registration and the need to fasten the transmission of results. But in developingand rolling out electoral technology, IEBC should be aware of some issues that needsto be improved in their system. One of them is public expectations andsatisfaction in relation to conducting an election, as well as providingconvenient and mobile services just like other modern application of technologyin business and even in social life. The Commissiondoes should not only seize the opportunity technology offers for accountablyand transparency, it also builds the integrity of the people working with thesetechnologies.
The strategy is to enhance the capacity of both the processes andthe people. Computerization alone does not validate the data. The Commissionhas so far implemented four key election technologies. Therefore one of theobjectives of this paper is to integrate these systems so as to have one gadgetperforming multiple functionalities. This would reduce costs, the logistics ofdeploying several technologies and the complexity in training staff. THE BVR ITSELF:The BVR system used by IEBC is forregistering voters.
It comprises a laptop, a finger print scanner and a camera.BVR captures a voter?s facial image, finger prints and civil data or PersonallyIdentifiable Information (PII)-Name, gender, identity card/passport number,telephone number etc. The registration takes place at the registration centreswhere an individual is expected to vote. The BVR method of registration was theonly system deployed by IEBC to register voters just before the 2013 generalelections.
Electronic registration of voters inKenya began in 2009 with a pilot project that involved 18 constituenciescountrywide. The pilot program was a big success. Some voters, who hadregistered manually in constituencies adjacent to the BVR constituencies? wereenticed by technology and demanded that they too be registered ?properly? usingbiometric features.
Encouraged by this success IEBC rolled out a fresh, allbiometric voter registration, in all the 290 constituencies in the country, in2012. It was important that the registration personnel have the prerequisiteskills in the use of the technology. The machines were found to be fast and reliable.Data from the BVR machines aretransferred to a centralized storage server from which hard copy registers areprinted. The physical register, which has thumbnail photo of the voter, isdistributed to polling centres for people to check and verify theirregistration details. IEBC also provides for the register verification onlineand via SMS. The printed registers are also used as back-ups during voting.
Often confused for electronic voting, BVR nevertheless provides a basis orfoundation for possible future implementation of e-voting by use of biometrictechnologies. TheCommission is exploring ways of linking and cross-matching data from BVR withthat of the National Registration Bureau (NRB) to ensure that those who havedied are removed and those who have attained the voting age are identified andcontacted for registration- TBD BVR ENSURES:· There are multiple methods of identifying votersuniquely (other than names and IDs, there are finger print and facial features)· That capture of voters? records is fast, efficient anddirect· Security and privacy of information is enhanced· Integrity and reliability of information is improved e.g.elimination of duplicates LIMITATIONSOF BVR ELECTRONICVOTINGElectronic voting refers to voting using electronic means interms of casting and counting votes.Depending on theparticular implementation, e-voting may use standalone electronic machines orcomputers connected to the internet.
It encompasses a range of Internet services,from basic data transmission to full-function online votingthrough common connectable household devices. Similarly, thedegree of automation may varyfrom simple chores to a complete solution that includes voter registration& authentication, vote input, local or precinct tallying, vote dataencryption and transmission to servers, vote consolidation and tabulation, andelection administration. This paper aims at developing an integrated systemthat is capable to deal successfully with strong requirements associated with security, accuracy, integrity, swiftness, accessibility, accessibility,scalability, auditability and cost effectiveness. Many insecuritieshave been found in commercial voting machines, such as using a defaultadministration password. Cases have also been reported of machines makingunpredictable, inconsistent errors.
Key issues with electronic voting aretherefore the openness of a system to public examination from outside experts,the creation of an authenticatable paper record of votescast and a chain of custody for records. Electronic votingtechnology can speed the counting of ballots, reduce the cost of paying staffto count votes manually and can provide improved accessibility for disabledvoters. However, there has been contention, especially in the United States,that electronic voting, especially DRE voting, could facilitate electoral fraud and may not befully auditable. In addition, electronic voting has been criticised asunnecessary and expensive to introduce. While countries like India continue to use electronicvoting, several countries have cancelled e-voting systems or decided against alarge-scale rollout, notably the Netherlands, Germany andthe United Kingdom due to issues in reliability ofEVMs METHODOLOGYOnce a voter transmitted a ballot, the systemwould deactivate a voter to prevent him from voting again.Encryptedballots will be transmitted over the Internet to the server. Only the intendeddestination of the ballot shall remain unencrypted.
The server will be in asecure location with very limited access and an uninterrupted power supply. Intrusiondetection systems will installed to monitor any attempts of fraudulentactivity. ELECTIONVOTES TRANSMISSION RESULTS TRANSMISSION AND PRESENTATION (RTS)RTS is a system for transmitting provisionalresults electronically to an observation centre. At the end of voting and whenvotes have been counted and tallied, the Presiding Officers (Pos) enter the data on the signed results sheet(Form 35) into a specially configured mobile phones and transmits the resultssimultaneous to the election results centres at the constituency, county andnational level. RTS is used to:- Another Limitation HOWOUR SYSTEM WILL WORK:1.
Provide real-time voting process and thecount2. Provide real-time summarized counts ofeach polling stationThe RTS will enable the public to watch live streams of results online. Theoutcomes will reflect the final hard copy results.
It will also give quicktrends on how the voting went. Obviously, it is the results from the pollingstations with fewer voters that are the first to come in. Where the telecomsservice provider signal is weak or absent, the IEBC polling officials usesatellite phones or travel to where there is adequate signal presence. Thepoints of transmission are often identified in advance.. CONCLUSION:In conclusion online/remotevoting is the way to go. It is simple, verifiable, secure and satisfying: implementing this system will allow thousandsor millions of citizens to vote using well-defined software mechanisms, henceleading to a free, fair and credible elections system.